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IRS
TO BEGIN CONDUCTING RANDOM AUDITS OF EMPLOYMENT TAX RETURNS
Dateline:
November 2009
As part of the
National Research Program that collects data used to measure federal tax
payment, filing and reporting compliance, the IRS is going to start
conducting random audits of employment tax returns in November 2009.
About 5,000 audits will be done over the next three years. Even if
your company has done nothing wrong and everything right, it could be
selected at random for an audit.
AREAS OF INVESTIGATION
Here are the four
main areas that the IRS will be investigating:
Worker classification - to see
that companies are properly classifying workers as employees rather than
as
independent
contractors, if indeed they are employees. |
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Fringe benefits - to properly
account for employee's personal use of business vehicles and other
business property, as well as to make sure nondiscrimination standards
are being properly applied.
Officer compensation - to be sure
that salaries paid to owner-employees of C corporations are not
unreasonably high so as to improperly reduce corporate taxes and that
salaries paid to owner-employees of S corporations are not unreasonably
low so as to avoid liability for employment taxes.
Reimbursed expenses - to make
sure companies using accountable plans have proper substantiation and
that reimbursements are being made for actual costs and not by flat
dollar amounts or percentage allowances.
COMPANY RECORDS
To prepare for the possibility of an employment tax audit, please be
sure that your company's records are in order. Make sure that all
of the following information is retained:
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Amounts and dates of all wage, annuity,
and pension payments
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Amounts of tips reported
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The fair market value of in-kind wages
paid
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Names, addresses, Social Security
numbers, and occupations of employees and recipients
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Any employee copies of Form W-2 that
were returned to you as undeliverable
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Dates of employment
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Periods for which employees and
recipients were paid while absent due to sickness or injury and the
amount and weekly rate of payments you or third-party payers made to
them
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Copies of employees' and recipients'
income tax withholding allowance certificates (Forms W-4, W-4P, W-4S,
and W-4V)
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Dates and amounts of tax deposits you
made
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Copies of returns filed
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Records of allocated tips
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Records of fringe benefits provided,
including substantiation
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